Free skills

Watches for calls that did not get answered and sends one short message within a minute, day or night. It asks what they need and where they are. It does not quote, promise, or pretend to be a person. You pick the conversation back up whenever you are free.

You will need: Your business phone number · A way to send texts from it

Answers only the questions you have written down answers for — hours, service area, whether you handle a certain job, roughly how soon you could get out. Anything outside that list gets a straight 'I'll have Dave get back to you in the morning' instead of a guess.

You will need: A short list of your standard answers · Wherever people message you

Pulls the name, the address, the problem and the urgency out of however the lead arrived, and writes it down the same way every time. No more three-word notes you cannot decode two days later.

You will need: Wherever leads land today · Somewhere to write them down

Keeps a list of what you sent and when, and nudges you — or the customer, your call — when one goes quiet past the number of days you set. This is usually the single most profitable thing on this page, because the work was already won and then it drifted.

You will need: A record of quotes sent · An email address or phone number

You talk or type the rough version — what you saw, what it needs, roughly what it runs. It comes back formatted the way you always format it, with your line items and your terms. You read it, fix it, send it.

You will need: Your pricing · Two or three past estimates to copy the shape of

Checks what is outstanding on a schedule you set, and sends a polite, specific reminder at thirty, forty-five and sixty days. Different wording each time, escalating the way a person would. You get told before anything goes to a customer you have flagged.

You will need: Your invoicing software · A rule for who never gets chased automatically

Takes a completed job — the notes, the hours, the parts — and drafts the invoice while the details are still fresh. The gap between finishing work and billing for it is where margin quietly disappears.

You will need: However your crew reports a job is done · Your invoicing software

Pick a time. Every weekday at that time it reads what came into your inbox since the day before and hands you one short report: what needs you today, what is about money, what can wait, and how much junk it skipped. On Monday it covers the whole weekend, so nothing gets lost. It never sends, deletes, or replies to anything unless you say so. The first time you run it, it checks that your email is connected and walks you through it if not.

You will need: Your Gmail or Outlook connected to Claude or ChatGPT · The time you want the report

Want me to set it up for you? Email me, and I'll knock it out.

The five numbers you would check if you had an hour, gathered before you get to the truck. Written in sentences, not a dashboard. If nothing needs your attention it says so in one line, which is the whole point.

You will need: Wherever your jobs and invoices live

Watches for new reviews and writes a reply that sounds like you rather than like a corporate apology. Nothing posts on its own — the draft waits for you, because the one time a machine gets this wrong is the one everybody screenshots.

You will need: Your Google business listing · A few replies you have written yourself

Takes the pile of before-and-afters arriving from four phones and files them against the right job with the right date. Small until the day you need to prove what a crawlspace looked like before you got there.

You will need: Wherever the crew sends photos · Somewhere to keep them

Reads what customers owe you, what you owe, how fast money has really come in and gone out, and what always goes out (payroll, rent, the truck loan) from your books, or from Square, Stripe, or PayPal, or from three small files you fill in. Then it lays out the next 90 days week by week with a low and a high line, and names the days that matter: 'Fri Oct 10, cash goes to minus $3,795 for two days, because the lumber bill is due the 10th and your biggest customer usually pays the 12th. Ask the supplier for the 15th.' You get a short answer in the chat and a spreadsheet you can open on the truck. It only counts money that is really owed to you. It never invents a sale and never moves a dollar.

You will need: Your books connected (QuickBooks, Xero, and others), or a payment app, or three small files · Today's bank balance · What always goes out: payroll, rent, loans

Want me to set it up for you? Email me, and I'll knock it out.

Asks you about your business in five short rounds: what you do, why people pick you, how you talk, what colors and lettering are already on your truck, and everywhere your name shows up. Then it writes it all down on one page, with your real colors, two fonts, the words you use and the words you never want, and a short list of what to fix first so the cards match the truck and the truck matches the website. You get a file you can hand to a sign shop, a web person, a new hire, or any AI you ask to make something for you. It only writes down what you said. No made-up slogan, no 'mission statement,' no logo it drew itself.

You will need: Ten minutes and honest answers · Your logo, or a photo of your truck, sign, or shirt · A few texts, posts, or review replies you wrote yourself

Want me to set it up for you? Email me, and I'll knock it out.

Asks you seven questions, then builds one flyer around the one thing you want people to do. You pick the look: a packed hardware-store ad, a two-color gig poster, riso pink and blue, an old shop sign, black-marker-on-neon-paper, and more. Or send a photo of any flyer you like and it borrows the moves. Your real photo, your real colors, your real words. No fake photos, no purple glow, no 'Elevate your experience.' You get a file you can print at home, take to a print shop, or post on Facebook.

You will need: What the flyer is for, and what you want people to do · A look you like, or a photo of a flyer you like · Your logo or a photo of your truck or sign, if you have one

Works best after: Brand Guide. Make your brand guide first and attach it when you ask for a flyer. The flyer comes out in your colors, your fonts, and your words, and it only asks about the flyer.

Want me to set it up for you? Email me, and I'll knock it out.

Pulls the hours from Gusto, QuickBooks, or a spreadsheet you upload, adds up regular, overtime, and PTO by person, and checks every line for the things that get people shorted or overpaid: a missed clock-out, an overtime spike, a rate that changed, someone who started or left mid-period, hours on a day nobody was scheduled. It never fixes a problem quietly. It shows you what it found, what it probably means, and what to check, then lays the whole run out as a table you approve one line at a time. Nothing is paid until you say yes. When you do, it hands you the run file and either drafts the journal entry into your books or the email to your bookkeeper, for one more yes. It never moves money and never files a tax form.

You will need: Your hours: Gusto or QuickBooks connected, or a timeclock export, or a spreadsheet · Rates and start dates, from the payroll tool or a short roster file · Ten minutes on the first run to set the rules: pay period, overtime, lunch

Works best after: Cash Flow Snapshot. Run the snapshot first when you're not sure the money is there. It tells you the day and the number. Then this one gets the run itself right.

Want me to set it up for you? Email me, and I'll knock it out.